Everhour's Settings section lets you tailor the workspace to match exactly how your team works. From currency and timezone to working-hour schedules, time rounding rules, and email reminders, every configurable option is covered in this walkthrough. Getting settings right from the start ensures that reports, budget calculations, and utilization metrics all reflect your team's actual working reality.
Whether you're an admin setting up a new workspace or a member adjusting their personal preferences, this video walks through every setting in plain language.
What's covered in this video
Team-level settings establish the defaults that apply across the entire workspace. The workspace name and logo appear in the Everhour interface and on any invoices you generate. The default timezone determines how time entries are grouped by date in reports — important for distributed teams where members work across multiple time zones. Currency sets the default for all budget and billing calculations, though it can be overridden at the client level for international clients. The date format and week start day settings affect how calendar views, timesheets, and date pickers are displayed, ensuring they match local conventions. Time rounding rules allow you to round all time entries to the nearest five, ten, or fifteen minutes — a common requirement in legal, consulting, and accounting firms where billing precision norms apply. Overtime rules and lock-time settings give admins the ability to prevent edits to historical time data after a period has closed, protecting the integrity of payroll and billing records.
Profile settings are managed at the individual level and allow each team member to customize their personal Everhour experience without affecting anyone else's. A member can set their own timezone — which is especially useful for remote and distributed teams — upload a profile photo, and configure personal notification preferences. Notification settings control when Everhour sends emails to a member: for example, when a time-off request is approved, when a project they manage approaches its budget limit, or when a manager locks their time card. Members can also set up their own working hour schedule if their hours differ from the workspace default, which feeds into the workload and attendance views in the Team section.
Email reminders are a particularly practical feature for teams where consistent timesheet submission is important. Admins can configure automated reminder emails to be sent on a chosen schedule — daily at a certain time, or at the end of the week — addressed to any team members who haven't yet logged their expected hours for the period. This light-touch nudge significantly reduces the amount of manual chasing managers have to do and improves the quality and timeliness of time data across the board.
Key features shown
The Settings section separates workspace-wide configuration from individual profile settings clearly, so admins and members each know which settings they control. Workspace defaults — timezone, currency, date format, rounding rules, week start day — apply to all members unless individually overridden. Working hours configuration at both the workspace and per-member level feeds directly into utilization reports and the workload grid in the Team section. Time locking prevents historical edits after billing or payroll has been processed, maintaining data integrity. Automated reminder emails for timesheet submission reduce administrative overhead and improve data consistency. API access settings, available to admins, let developers and power users connect Everhour to custom workflows, internal tools, or external data pipelines using the Everhour REST API.
