Everhour connects with Xero and QuickBooks Online to close the gap between time tracking and accounting. Once connected, clients and contacts sync between systems, and invoices created in Everhour from logged time and expenses can be pushed directly to your accounting tool — eliminating the need to manually re-enter billing data in two separate places.
This tutorial demonstrates how to link both platforms, map your existing clients between systems, and export invoices so your bookkeeper always has accurate, up-to-date billing data without any duplicate data entry.
What's covered in this video
Connecting Everhour to Xero or QuickBooks Online is done via OAuth, the same standard authorization flow used by most modern software integrations. You navigate to Everhour's Integrations settings, select Xero or QuickBooks Online, and click Connect. You're redirected to Xero or QuickBooks to authorize the connection, and then returned to Everhour with the integration active. No API keys or developer credentials are required. The connection is per-workspace, so once an admin connects the integration, all admins in that workspace can use it.
After connecting, Everhour imports your existing clients and contacts from Xero or QuickBooks. If you already have client records in both systems, Everhour attempts to match them automatically by name. Where automatic matching isn't possible — for example, if a client has a slightly different name in each system — you can manually map the records through the client settings page. Once clients are mapped, invoices created in Everhour for a given client are associated with the corresponding contact record in Xero or QuickBooks, ensuring that your accounting system's contact history remains complete and accurate.
Creating and exporting an invoice follows the same workflow as standard Everhour invoicing. You select a client, choose a billing period, review the automatically populated line items from tracked time and expenses, make any adjustments, and finalize the invoice. At the point of export, you click the option to push the invoice to Xero or QuickBooks. The invoice appears in your accounting tool's draft invoices list within seconds, complete with line items, amounts, tax, and the client association. Your bookkeeper or accountant can then review it, apply any additional accounting treatments, and send it to the client — or you can send it from Everhour and simply let the accounting system track the payment.
Payment status synchronization is one of the most valuable aspects of the integration. When an accountant marks an invoice as paid in Xero or QuickBooks, that status is reflected back in Everhour automatically. This means the Everhour invoices list always shows an accurate view of outstanding versus paid invoices without anyone having to update both systems. It also means that when you're generating a new invoice for a client, Everhour can correctly identify which time entries have already been invoiced and paid, and which remain unbilled.
Key features shown
The Xero and QuickBooks Online integration removes the manual reconciliation work that typically exists between time tracking and accounting software. The OAuth connection requires no technical setup — any admin can activate it in minutes. Automatic client matching reduces the effort of aligning records across systems when clients already exist in both tools. Manual client mapping handles edge cases where names don't match perfectly. Invoice export with one click moves completed billing records from Everhour into the accounting system without re-entry. Two-way payment status synchronization keeps both systems consistent, so neither your team nor your accountant has to remember to update records in two places. The integration supports both Xero and QuickBooks Online, covering the two most widely used cloud accounting platforms used by small and medium-sized service businesses globally.
